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Key duties:

➢ maintaining membership records containing at least the name and membership category of all the Club/Society’s members
➢ producing agenda documents for all meetings 
➢ maintaining a written record of all meetings 
➢ maintaining an up-to-date copy of the Club/Society constitution
➢ ensuring only Full and Ex-Officio Members are given an opportunity to vote in society elections 
➢ ensuring players at UKU events have UKU membership and are rostered with the team 
➢ maintaining the club calendar; 
➢ entering teams into tournaments at the request of the Captains 
➢ organising transport and accommodation for matches and tournaments at the request of the Captains 
➢ booking external training venues at the request of the Captains 

The primary duties and responsibilities of Core Officers together (President, Secretary, Treasurer) are:

• Attending all relevant committee training and ensuring an awareness of the requirements placed upon them as Core Officers, including complying with requests from the Activities Executive regarding the group. 
  Being a signatory to the Club/Society LUU cash office account.
• Ensuring the Club/Society meets the requirements of the annual compliance check against all relevant LUU policy as determined by the Activities & Opportunities Officer and in accordance with relevant legal requirements as determined by the Head of Student Engagement. 
• Ensuring the Club/Society LUU webpage, and, if applicable, own website and/or Facebook or similar social media sites, are maintained in line with relevant LUU policy. 
• Running and attending all committee meetings and AGMs in line with the rules outlined in this constitution.
• Dealing with any complaints or disciplinary matters in line with the rules outlined in this constitution. 
• Attending Executive Category Meetings (at least one Core Officer must attend)
• Ensuring consultation with Full Members regarding their views on Ideas going to Better Union Forums. 
• Passing on the views of Full Members regarding Ideas to the relevant member of the Activities Executive.