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The Secretary is responsible for handling all administrative duties, correspondence, meeting organisation and record keeping. The Secretary also has the additional responsibility of stepping in for the President when they are unable to chair meetings.

Key responsibilities include:

• Stepping up into the ‘Chair’ role when the president is unable to attend meetings
• Administrative correspondence and organisation of emails, room bookings and records
• Maintaining membership records containing at least the name and membership category of all the Club/Society’s members
• Producing agenda documents and written records for all meetings 
• Maintaining an up-to-date copy of the Club/Society constitution
• Ensuring society documentation is archived 
• Ensuring only Full and Ex-Officio members are allowed to vote in society elections

(Please message Daisy Small hc22ds@leeds.ac.uk with any questions)