Treasurer

The treasurer deals with all transactions going into and coming out of the CivSoc account. Firstly, in order to access this account, you will need to take a test in order to become a signatory. Each account must have at least 2 signatories and it is advised this should be the president or secretary as well as the treasurer. In order to become a signatory, you must first read through a guide provided on the LUU website (the link can be found below). You must then complete a quick quiz to check you have an idea about the processes involved in using your accounts. When you have completed the quiz, you will need to bring a copy of the certificate (printed or a photo/screenshot) to the Cash Office Counter. They will also need to see your student card before you can sign your group’s signatory sheet. The Cash Office Counter can be found on the upper floor of the union building, up the stairs that pass by the Riley Smith Theatre and straight on to the end of the corridor in front of you.

All funds in the account are generated by membership subscriptions. I would therefore encourage you to try and heavily promote this at the start of the year in order to generate income. Another source of income is through sponsorship (via engineering company’s) for specific events, which should be sourced by the industrial secretary – preferably over the summer break.

All outgoing payments require proof, so must have some sort of receipt to prove what the money is going towards. Equally you will require bank details of the person you are paying. Be aware payments can take over a week to be processed by the union.

Finally, be aware that most payments will be reimbursing people that have already paid for something for the society, unfortunately sometimes without your prior knowledge. CivSoc has both a football and netball team that require regular payments throughout the year.

Always try and make savings here and there – barter for discounts 😉