How To: Upload files and compliance documents
Congratulations on being elected to run your society!
As part of the core committee, you are responsible for your society activity, health and safety, and ensuring democracy to enable a positive and sustainable society.
In order to begin any activity, you must ensure that you are compliant as per LUU policy. To do this, you are required to complete and return compulsory documentation at the beginning of the academic year.
Please read the guide How To: Complete Your Compliance Documents carefully to ensure that you understand and comply with everything expected of you and to avoid any consequences of non-compliance.
Within this document, you can find specific guidance for:
- How To: Complete a risk assessment, plus hazards for specific types of activities
- How To: Society Governance & Constitutions
- The models for the constitution, social guidelines, risk assessments (annual and individual), Code of Practice & Code of Conduct.
- Instructor / Coach Registration
Please follow the below instructions to upload your compliance documents onto Engage:
Log in to your account and go to memberships on your student dashboard. Click on 'Committee dashboard'.
On the committee dashboard, click on 'Files and Compliance' and the module will load.
If you're doing this for the first time, you'll see a warning message that you're currently failing compliance checks, but don't worry - it'll disappear when we've seen and approved your uploads.
In this guide example, we've created 'Constitution' as a required file. Fill in your file name as "Society Constitution Year/Yr" format e.g. LUU Tennis Constitution 2021/22.
You can then choose to upload a file (e.g. PDF/Word), or upload it as a Google Document. In this case, as it's a constitution, we're uploading it as a Google Document (which you'll need to share with your Development Coordinator).
As this is a compliance document, be sure to select 'Constitution' under 'Attach to a Compliance File'.
You'll then want to mark this file public if you want your society members to see the file.
Click on 'Create File' when you're done!